Productivity Apps Every Real Estate Agent Should Try

Between showings, contracts, and client calls, real estate agents juggle a lot. The right technology can save hours and simplify your workflow—so you can focus on what really matters: serving clients.

Here are Perry Real Estate College’s top productivity apps every real estate agent should try to streamline tasks, stay organized, and close deals faster.

1. Trello or Asana: Task & Project Management

Use these visual project boards to organize transactions, track deadlines, and delegate tasks.

Pro Tip: Create a board for each client or property to manage every stage—from listing prep to closing day.

2. Google Calendar: Schedule Made Simple

Google Calendar keeps appointments, showings, and deadlines in one place. Sync it across your phone and desktop so you never miss a meeting again.

Bonus: Set color-coded categories (e.g., closings, marketing, personal) for quick visual organization.

3. Canva: Marketing Made Easy

Design social posts, flyers, and listing presentations in minutes. Canva’s templates make it easy for agents to maintain professional branding—even without design experience.

4. Evernote or Notion: Notes and Ideas on the Go

Capture client notes, property details, and ideas in one organized space.

Pro Tip: Create templates for showings or buyer consultations to save time with each new client.

5. DocuSign: Simplify Signatures

No more chasing paperwork! DocuSign lets clients sign legally binding documents from anywhere—fast, secure, and trackable.

6. Zapier: Automate Repetitive Tasks

Connect your favorite apps to automate small tasks—like adding new leads from forms directly into your CRM or sending follow-up emails automatically.

7. Calm or Headspace: Stay Focused and Stress-Free

Real estate can be demanding. Use mindfulness apps to recharge and refocus between appointments. A calm mind leads to clearer communication and better results.

Boost Your Efficiency—and Your Success

With the right tools, you can work smarter, not harder. Incorporate a few of these apps into your routine and watch your productivity (and peace of mind) improve.

At Perry Real Estate College, we equip agents with both knowledge and real-world strategies for success. Explore our continuing education courses to keep your skills—and business—growing.